| | Description | This module is required to integrate with the purchasing, inventory and fixed assets modules,
Furthermore the Accounts payable application should provide users in the Hospital , immediate access to complete vendor , invoice and transaction information |
| 1 | | Provide ability to handle multiple divisions as separate entities with divisional and Hospital wide reporting | | 2 | | Maintaining proper control over check-generating and book-keeping practices | | 3 | | Managing the Hospital cash flow and credit position | | 4 | | Overriding standard processing of any invoice when necessary | | 5 | | Provide facility to handle multi-currency invoices | | 6 | | Ability to post in multi currency into General Ledger and Cheques | | 7 | | Ability to handle various types of VAT calculations and accounting |
| >>> Policies and Procedures | | | | 8 | | Supports multiple entities, companies or divisions | | 9 | | Hierarchical organization levels linking business segments and associated data | | 10 | | Business segment-specific views of supplier and payables information | | 11 | | Company, division and/or cost center accounts | | 12 | | Separate processing cycle for each company, each account code | | 13 | | Different fiscal year for each paying entity | | 14 | | Common ( shared) vendor file for all entities | | 15 | | Selected vendors restricted by company, entity | | 16 | | Accrual basis accounting method | | 17 | | Cash basis accounting method | | 18 | | Balance forward accounting method | | 19 | | Open item accounting method | | 20 | | User-defined data fields | | 21 | | Customizable third party interface |
| >>> Supplier / Vendor Master Data | | | | 22 | | Support automatic and manual assignment of vendor numbers | | 23 | | Support up to 10 digits of characters for vendor number | | 24 | | Provide ability to group vendors under a parent vendor | | 25 | | Provide ability to inactivate vendors and record inactive data | | 26 | | Provide ability to establish one-time vendors ( ex: for patient refunds, other needs ) ( temporary vendors ) | | 27 | | Support user-defined vendor types ( for reporting purposes ) | | 28 | | Maintain vendor data change log for audit control ( ex: check change of vendor name or address ) | | 29 | | Support multiple billing addresses for vendors | | 30 | | Provide ability to place Vendors on hold | | 31 | | Separate address/ remit to addresses | | 32 | | Vendor database to include :- Vendor Name | | 33 | | Vendor database to include :- Vendor Number | | 34 | | Vendor database to include :- Vendor Type | | 35 | | Vendor database to include :- Vendor Order Address | | 36 | | Vendor database to include :- Vendor Remit-to Address | | 37 | | Vendor database to include :- Contact Name | | 38 | | Vendor database to include :- Standard Terms | | 39 | | Vendor database to include :- Default Currency |
| 40 | | Support multiple banks and bank accounts | | 41 | | Allow ability to query cash balance available within accounts payable | | 42 | | Support cash requirements forecasting by cutoff date | | 43 | | Support electronic funds transfer (EFT) payments |
| >>> Voucher / Invoice Master Data | | | | 44 | | Voucher / Invoice number | | 46 | | Voucher / Invoice Date | | 48 | | Invoice/credit memo reference ( no , date , amount ) | | 51 | | Other amounts discounts | | 53 | | Accounts charged and amounts | | 54 | | Check number , date and amount | | 55 | | Handle invoicing of extra received quantities |
| >>> Invoice Processing and Aging Analysis | | | | 56 | | Support on-line entry of vendor invoices for payment | | 57 | | Support batch entry of vendor invoices for payment with batch controls ( ex: number of invoices, total amount in batch ) | | 58 | | Display actual versus counts in invoice entry batch control feature | | 59 | | Provide ability to set-up recurring monthly payments | | 60 | | Support entry for descriptions | | 61 | | Support entry for remit message ( short and long ) | | 62 | | Support ability for Mini Chart of Account code for accounting entries summaries | | 63 | | Automatically detect duplicate invoices by comparing invoice number by vendor | | 64 | | Support invoice cancellation by reversing entries or complete delete with audit trails | | 65 | | Support invoice deletion if not extract to General Ledger | | 66 | | Accepts credit notes entry | | 67 | | Ability to cancel only individual invoices when check is voided | | 68 | | Online invoice matching process which provides real-time access to receiving and purchasing information | | 69 | | Pre-payment ( payments without an invoice , or proforma ) | | 70 | | Handling of down-payments | | 71 | | Handling Contracts payments / service orders | | 72 | | Handling Vouchers payments | | 73 | | Allow entry of foreign currency invoices and posting to General Ledger | | 74 | | Ability to record freight, postage and packing charges within an invoice | | 75 | | Debit note , and match debit or credit note to original invoice | | 76 | | Miscellaneous invoices for non-purchase order items | | 77 | | Automatic invoice and vendor number validity check | | 78 | | Invoice pay immediate feature | | 79 | | Invoice previously entered can be converted to manual cheque | | 80 | | New vendors added at invoice entry | | 81 | | Invoice entry before receipt | | 82 | | Enter future period invoices | | 83 | | Allocate invoice account distribution to different companies/locations | | 84 | | Enter ‘on hold’ invoices | | 85 | | Cost allocation to projects | | 86 | | Full invoice maintenance | | 87 | | Currency and exchange rate defaults by users | | 88 | | AP Aging by due date, invoice date and class code |
| >>> Journal Voucher ( invoice ) Processing | | | | 89 | | Online vouchering ( invoicing ) with access to PO’s , receivers, credit memos | | 90 | | Automatic three-way match of invoice, PO and receiver – with tolerances | | 91 | | Four-way matching of invoice , PO , receiver and inspection results | | 92 | | Multiple vouchers ( invoices ) per receiver | | 93 | | Multiple vendor locations – Order , Ship , Remit to | | 94 | | Calculation of purchase price variance against standard cost accounting | | 95 | | Booking of purchase price variance | | 96 | | Non-discountable voucher ( invoice ) amounts maintained | | 97 | | Invoice holds and amounts | | 98 | | Recurring invoices for regular payments | | 99 | | Automatic voucher ( invoice ) release of recurring expenses | | 100 | | On line access to amount value before invoice released confirmation | | 101 | | Debit/credit memos on account or invoice | | 102 | | Voucher / invoice register | | 103 | | GL account distribution by voucher with account totals | | 104 | | Linking of invoice number and GL journal number | | 105 | | Multiple GL entities specification on AP transactions | | 106 | | Automatic generation of inter-company transactions | | 107 | | Automatic generation of currency exchange transactions | | 108 | | Projected cash requirements | | 109 | | Actual cost adjustment at voucher ( invoice ) | | 110 | | Automatic calculation of accrued inventory liability at month-end | | 111 | | Multiple open periods | | 112 | | Multiple payment banks | | 113 | | Inter-company payables |
| >>> Transactions and Control | | | | 114 | | All AP transactions entered online | | 115 | | All AP transactions updates real-time | | 116 | | Selected AP transactions deferred batch (list ) | | 117 | | Online batch total/voucher ( invoice ) balance check | | 118 | | Online duplicate vendor invoice number check | | 119 | | Online review of invoice exceeding user defined max for vendor | | 120 | | Online distribution error correction without reversal and reentry |
| >>> Payment Controls and Payment Terms | | | | 121 | | Edit check prevents deleting vendors with open PO, unpaid invoices | | 122 | | Edit check prevents deleting vendors with history in current year | | 123 | | Edit , update cycles run independently | | 124 | | Hold payment at vendor and invoice level | | 125 | | Provide ability to compute payment due dates based on the terms of the vendor discount or user-defined period from the invoice date | | 126 | | Allow setting of priority for vendor payment processing | | 127 | | Support payment of multiple invoices to a vendor on one check or individual option | | 128 | | Support recording of reason(s) for releasing payment hold | | 129 | | Define payment terms by enterprise , vendor | | 130 | | Allow for recording of manually prepared checks | | 131 | | Allow partial payments | | 132 | | Allow multiple scheduled payments | | 133 | | Provide ability to select payments for check run based on : pay-through-date , payment priority or payment amount limits | | 134 | | Support payments in cash , bank transfer , cheques , credit cards | | 135 | | Automatically calculate payment due date using predefined payment terms | | 136 | | Produce lists of Proposed payments , and amend prior to payment cycle | | 137 | | Ability to void and cancel payments if required | | 138 | | Allow offset of prepayments and credit notes against invoices when making payments |
| 139 | | On-line inquiry to accounts voucher/invoice and payment history | | 140 | | User defined default account distribution by vendor | | 141 | | Standard vendor terms override | | 142 | | Freight cost allocation to company/division at distribution line level | | 143 | | Freight automatically posted to user defined account | | 144 | | Freight prorated among line items selectively by vendor | | 145 | | Recurring payments by user selected frequency | | 146 | | Recurring payments by regular ( monthly, quarterly , ..) or irregular intervals | | 147 | | Accept model invoices | | 148 | | Accept invoices where no PO is required | | 149 | | Credit card payment processing | | 150 | | Payment without invoice | | 151 | | Partial payment support | | 152 | | Prepayments supported | | 153 | | Centralized or decentralized payment processing from one or more business units |
| >>> Cheques Processing and Printing | | | | 154 | | Trial payment/pre-cheque run report | | 155 | | Multiple bank accounts | | 156 | | Multiple bank cheque writing feature | | 157 | | Required pre-numbered cheques | | 158 | | No requirement for pre-numbered cheques | | 159 | | Multiple cheque formats : printed cheque forms, electronic funds transfer formats | | 160 | | Single or multiple invoice per cheque ( as vendor option ) | | 161 | | Cheque payment selection : by supplier, invoice , due date , discount date | | 162 | | Cheque generation on demand ( labor and time only ) : by cheque, vendor , invoice | | 163 | | Cheque run recover/restart capability | | 164 | | Manual cheques input for accounting and cheque reconciliation | | 165 | | Various cheque printing sequences ( on demand ) | | 166 | | Cheque voiding/replacement feature | | 167 | | Auto reverse distribution of void cheque | | 168 | | Void and replacement cheque number on reconciliation | | 169 | | Auto reinstatement of invoice for voided cheques | | 170 | | Cheques for employee expense printed with separate sequence | | 171 | | Cheque voids reinstate invoice | | 172 | | Bank/cheque reconciliation | | 173 | | Cancelled cheque processing | | 174 | | Cheque register including manual and voided cheques | | 175 | | Summary of disbursements by vendor by period | | 176 | | Support user-defined printed cheque formats | | 177 | | Provide ability to generate cheques for multiple bank accounts in a single cheque run process | | 178 | | Automatically suppress printing of zero or negative amount cheques | | 179 | | Support printing of amounts on cheques in words | | 180 | | Support printing of cheques on laser printers | | 181 | | Support printing of cheques with MICR standards , ( or to a file to be able to reprint ) | | 182 | | Support Arabic printing of cheques | | 183 | | Security controlled cheque writing | | 184 | | Provide ability to immediately print individual cheques after acceptance of invoice entry ( manual cheques ) | | 185 | | Print invoice stub with cheque , before , after , separate | | 186 | | Information on cheque stub , invoices reference , remit messages |
| >>> Cheques Reconciliation | | | | 187 | | Support automatic cheque reconciliation process | | 188 | | Bank reconciliation by ( media ) input from bank | | 189 | | Supports separate cheque number sequences for each bank defined in the system | | 190 | | Maintains records of manually-generated cheques | | 191 | | Performs cheques reconciliation, replacement , voids and inquiries | | 192 | | Provides report to support checking functions: a) outstanding cheque list b) unclaimed cheque list | | 193 | | Generates patient and insurance refund cheques using data and routines shared with the billing/accounts receivable application | | 194 | | Shows clear date of cheque on summary and detail reports | | 195 | | Support voiding of system-generated cheques with automatic reversal of gross amount, discounts and account distribution | | 196 | | Support voiding of manual cheques with automatic reversal of gross amount, discounts and account distribution |
| >>> Employee Advance and Expense | | | | 197 | | Provide ability to treat employees as vendors to reimburse expenses and pay advances | | 198 | | Support Employee payment procedures : expense vouchers , travel advance | | 199 | | Maintain record of employee payments for expenses and advances | | 200 | | Maintain employee payment records separately from vendor records for statistical and reporting purposes | | 201 | | Allow for Employee direct payments | | 202 | | Automatically calculate tax for employee direct payments |
| 203 | | Support automated reconciliation of vendor invoices, purchase orders and receipt to verify quantity ordered, received, accepted and billed before payment is authorized | | 204 | | Allow invoice to include line items from multiple purchase orders in automated reconciliation process | | 205 | | Support user-defined tolerance in invoice reconciliation process including: invoice quantity different than purchase order ( tolerance by percent and/or amount ) | | 206 | | Support user-defined tolerances in invoice reconciliation process including : invoice unit price different than purchase order | | 207 | | Support user-defined tolerance in invoice reconciliation process including: Receiving quantity different than invoice quantity | | 208 | | Support user-defined tolerances in invoice reconciliation process including : invoice total different than purchase order total |
| >>> General Ledger Posting | | | | 209 | | Ability to track details of invoices posted | | 211 | | Set accounts for nature of invoice and entries | | 212 | | Automatic posting of charge based on PO records | | 213 | | General Ledger posting : detail or summary at user option | | 214 | | Account override capability | | 215 | | Daily summarization and update of GL accounts period to date accumulated | | 216 | | Period end detail/summary transactions reports by GL account | | 217 | | Prior period transaction correction capability- including GL distribution | | 218 | | General Ledger distribution report | | 219 | | Projected inventory status | | 220 | | Accrual basis Accounting or Cash basis accounting |
| 221 | | Provide ability to view a summary vendor aging on-line and drill down selectively by vendor to see detail items | | 222 | | Inquiry to enable access to purchase order information and supplier standing data | | 223 | | Ability to inquire on invoices and other transactions belonging to a supplier and their payment status on-line by ( several fields ) | | 224 | | Online display of all invoices status for a vendor | | 225 | | Detailed transactions history | | 226 | | Tracking of invoices , maintaining separate payment schedules and cash accounts, and analyzing cash requirements by each facility | | 227 | | Inquire on Cheques by bank , cheque number , or date range |
| 229 | | Payment hold back report | | 230 | | Detailed employee expense report | | 231 | | Summary expense report by cost center , division , other criterias | | 232 | | Open travel advance report | | 233 | | Schedule of recurring payments report | | 234 | | Bank balance requirements register | | 235 | | Cash requirements report | | 236 | | Printing in terms of base currency or in transaction currency | | 237 | | Track month-to-date and year-to-date total payments for current and prior year by vendor | | 238 | | Print vendor master report | | 239 | | Print invoice entry journal | | 240 | | Print credit entry journal | | 241 | | Print invoice deletion list | | 242 | | Print GL distribution report | | 243 | | Print paid invoices by distribution report | | 244 | | Print paid invoices by date report | | 245 | | Print paid invoices by vendor report | | 246 | | Print vendor aging report of unpaid invoices for the current period | | 247 | | Provide four aging periods on vendor aging report | | 248 | | Print adjustment posting journal of invoices with adjusted balances, showing the original amount with amount of change and new balance | | 249 | | Print cash requirements report for the next 90 days including open payables and purchase orders issued | | 250 | | Print cheque register for check run | | 251 | | Print cheque signature lists | | 252 | | Print outstanding cheque register | | 253 | | Print cheque reconciliation report identifying all outstanding cheques | | 254 | | Print trend analysis report showing summary of activity for current month, last twelve months, and YTD by vendor | | 255 | | Print vendor mailing labels |
| 257 | | Provide interface to the accounts receivable system with user edits and approval control for patient and insurance refunds | | 258 | | Provide interface to cash management | | 259 | | Interface with payroll for Employee number validation for employee expense and advance | | 260 | | Share common vendor file with the materials management and fixed assets applications | | 261 | | Integrates with GL applications for expense distribution to appropriate GL accounts | | 262 | | Automatically matches invoiced amounts to received values in materials management | | 263 | | Provide on-line access to purchasing and receiving information during invoice processing | | 264 | | Automatically generates accrual batches |
| 265 | | Automatic vendor delete after specified period of inactivity | | 266 | | One-time vendors automatically dropped after payments |
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In this section you'll find a list of companies and organizations working in the healthcare IT sector in Egypt.