The module is needed to respond to all cashiering activities in the Hospital, i.e. cash disbursement, cash receipts, cash forecast and cash activity management in general.
The following has been extracted from a recent RFP. I've included it here for your reference. It may prove useful for anyone preparing such a document.
Please feel free to comment on this list, and propose any items that you think should have been included in this list.
| Cash Management |
| | Description | | The module is needed to respond to all cashiering activities in the Hospital, i.e. cash disbursement, cash receipts, cash forecast and cash activity management in general. |
| 1 | | Current cash availability | | 2 | | Calculation of expected cash sources ( AR , services , miscellaneous cash) | | 3 | | Calculation of expected cash users ( AP , miscellaneous cash ) | | 4 | | Forecast effects of cash sources and uses on cash availability | | 5 | | Expected pay date maintenance | | 6 | | Cash projection reporting | | 7 | | Cash projections by entity, bank, expected date, terms, customer payment history | | 8 | | Cash projections by currency | | 9 | | Cash book inflow and outflow by bank, year , statement code | | 10 | | Recording of cash payments and receipts from bank statements | | 11 | | Statement of discrepancy exception flagging and reporting | | 12 | | Recording of miscellaneous charges and deposits | | 13 | | Process cancelled AP checks | | 14 | | Recording of GL journal entries to cash | | 15 | | Printing of statement of account |
| 16 | | Ability to timely execute cash transfer and investment decisions made daily | | 17 | | Ability to inquire at multiple banks for balance, lockbox deposit and check clearing information | | 18 | | Ability to record interest received on favorable bank balance ( Banque du Liban ) | | 19 | | Ability to record bank interest charges | | 20 | | Ability to allocate receipts for specific invoice | | 21 | | Ability to accept funds not allocated to specific invoice | | 22 | | Ability to record sundry receipts | | 23 | | Ability to post information interfaced from banks to the general ledger, accounts receivable, accounts payables, and payroll systems | | 24 | | Ability to forecast disbursements including the latest ledger and collected positions on a monthly and daily basis | | 25 | | Ability to automatically reconcile bank accounts | | 26 | | Ability to effectively process wire transfers by interfacing with the general ledger, and account payable | | 27 | | Ability to prepare on the system short term cashflows | | 28 | | Ability to prepare bank business flows | | 29 | | Ability to record value date and transaction dates on cash book | | 30 | | Ability to print cash receipts | | 31 | | Ability to accept cheques and credit cards | | 32 | | Provide support for cash counting and books balancing | | 33 | | Ability to reverse cash payment, reimburse cash for cancelled medical procedures | | 34 | | Ability to accept ear marked donations |
| >>> Integration within Accounting | | | | 35 | | Create and post summary journal entries for all financial transactions processed in the cash book module | | 36 | | Cash book updates accounts receivable with details of all customer receipts | | 37 | | Cash book is updated by accounts payable with details of payment transactions | | 38 | | Integrate with payable to post delivery of cheques | | 39 | | Integrate with payroll to disburse employees cash payment | | 40 | | Integrate with receivables to dispense receipts on cash/cheques settlement | | 41 | | Confirm receipt of payment through online screens | | 42 | | Issue various receipts in support of cash sales of services | | 43 | | Record and control cheques delivery to individuals / vendors | | 44 | | Support cash receipt from inpatient/outpatient on different services rendered and different locations | | 45 | | Integrate with ledger for all posting and adjustments handled through cashier |
| 46 | | Ability to inquire on patient / vendor outstanding balances | | 47 | | Ability to view various costing elements from billing system |
| 48 | | Daily cash position report | | 49 | | Detailed cash disbursement report | | 50 | | Detailed cash receipt report | | 51 | | Summary of posting to General Ledger | | 52 | | Various control account reconciliation report |
| 53 | | Integration with billing system | | 54 | | Integration with Accounts Payable | | 55 | | Integration with purchasing | | 56 | | Integration with order management, services | | 57 | | Integration with Accounts Receivable | | 58 | | Integration with General Ledger | | 59 | | Integration with Payroll |
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